Johnson Corner Privacy Policy

Effective Date: January 1,  2020

Johnson Corner Ltd and our affiliates (collectively, “JC,” “Johnson Corner,” “we,” “us,” or “our,”) care about your privacy. We are committed to maintaining your trust by protecting your Personal Information. This Privacy Policy (“Policy”) describes how Johnson Corner collects, uses, discloses, and otherwise processes your Personal Information in connection with your use of our websites (“Website Services”), applications (“apps”), or other services that refer to or link to this Policy, as well as any offline products, programs, courses, and services (collectively our “Services”).

We are on a mission to help you solve problems to do with the future of work, through our Services. Before you use our Services, please read this Policy in its entirety, to help you make informed decisions about your relationship with us.

1. Introduction

Personal Information.  “Personal Information” is data that relates to you and can — either on its own or in combination with other information — identify you as an individual. Personal Information does not include data that has been aggregated or made anonymous such that you can no longer be identified using means reasonably available to us.

 

Our Services.  The Services referenced in this Policy include the Services provided by Johnson Corner. 

 

References to “you.”  In this Policy, “you” means anyone who uses our websites, applications, or other Services. 

2. Information we collect 

The Personal Information that we collect and our use of that information depend on your relationship with us and the requirements of applicable law as described below.

 

We collect information:

  • that you provide to us directly.

  • that your company, broker, host, parent, or guardian provides to us;

  • about your devices and their location, and your use of our Services, including through cookies, pixels, web beacons, logs, and other Internet technologies.

  • If you opt into certain features or depending on your device settings, we obtain geo-location data and information about your contacts; and

  • that we obtain from other sources.

Information we collect from you

Johnson Corner requests different types of Personal Information from you and your company or others, depending on the Services you use and your relationship with us. We may collect the following categories of information, depending on the Services that you use:

  • Contact Information and other Identifiers, including your name, mailing address, phone number, email address, and other information that enables us to contact you;

  • Verification Information, including a photo ID or government-issued identification, and date of birth;

  • Professional and Employment-Related Information, including your company name, title, role, team, and other information about your profession;

  • Payment Information, including your credit or debit card details, bank account information, and payment or other information required when you make a purchase;

  • Email Calendar Information, when we integrate with your corporate email calendar (e.g., Gmail or Microsoft Outlook) and collect data regarding the conference rooms you book;

  • Office Preferences, including your requested or preferred temperature, fan speed, desk and chair height, desk location, phone booth, beverage, snack, and other preferences related to the Services;

  • Communications, and any other information that you intentionally share, send, or receive using the Services, including your e-mail, SMS, Slack, requests made through automated chatbots, Amazon Echo, other voice assistants, or similar technology, calendar invitations, and any other information you choose to share with us — including your photos, videos, blog entries, interests, hobbies, lifestyle choices, and groups with which you are affiliated — and that you send or receive using the Services;

  • Device and Usage Information, including information about your computer or device and Internet or other electronic network activity information. This includes:

    • Geolocation information, such as through your mobile device’s GPS signal or WiFi signal, and information about your contacts, depending on your device settings

    • Information about your online activity, including information collected through the use of standard Internet technologies, such as cookies, pixels, web beacons, logs, and other Internet technologies, and your offline activity, including information about events you attend; and

    • Space utilisation information and information about how you use our Services, including through Spatial and People Analytics Sensors (“SPA Sensors”) in offices, kitchens, conference rooms, and other spaces of some facilities that you may work in or visit, to promote more efficient and comfortable uses of the Services. Examples of SPA Sensors include desk occupancy sensors, environmental sensors, WiFi network hubs, and optical camera-powered sensors.

  • Device identifiers, such as IP address, WiFi MAC address, and Bluetooth address. 

  • Other Personal Information, including, in addition to all of the information described above, instant messenger and social media screen names, usernames and passwords, relationship to emergency point of contact, vehicle identification, and other details such as the time and purpose of your visit, photos of you, and data or files that you input, upload, or store with the Services, such as search queries that you submit, and documents that you upload to the Services. We will also process personal information included in content and information that you add to your member network or other community profile. References to “Other Personal Information” in this Policy and the product-specific links below refer to all Personal Information referenced in this Policy.

Information we collect about you

  • Social Media. Johnson Corner collects Personal Information to enable you to use online social media resources. If you register or log into your account through a third-party social media service, we will have access to some of your account information from that service, such as your name and other information in that account, as authorised by your settings on that service. You have the ability to disable the connection between our Services and your third-party social media account(s) at any time.

  • Third-Party Sources. We obtain Personal Information about you from your company, broker, parent or guardian, or from your host if you are a visitor or guest to one of our spaces. We also may receive Personal Information about you from publicly and commercially available sources and other third parties as permitted by law. We combine this information with Personal Information or other information that we receive from or about you, where necessary to provide the Services you requested.

  • Google and Other Third-Party Analytics. We use a tool called “Google Analytics” to collect information about the use of our Website Services (e.g., Google Analytics collects information such as how often users visit the Website Services, what pages they visit when they do so, and what other sites they used prior to coming to the Website Services). Google Analytics collects only the IP address assigned to you on the date that you visit the Website Services, rather than your name or other identifying information. The information collected through the use of Google Analytics is not combined with your Personal Information. You can learn more about how Google Analytics collects and processes data and opt-out options at http://www.google.com/policies/privacy/partners/. We also may use other third-party analytics tools to collect similar information about the use of certain online Services.

  • Mobile Computing. We provide websites and online resources that are specifically designed to be compatible and used on mobile computing devices. Mobile versions of the Services may require you to log in with an account. In such cases, information about the use of each mobile version of the website may be associated with user accounts. In addition, Johnson Corner enables you to download an application, widget, or other tools that can be used on mobile or other computing devices. Some of these tools may store information on mobile or other devices. These tools transmit Personal Information to Johnson Corner to enable you to access your user accounts and to enable Johnson Corner to track use of these tools. Some of these tools enable you to e-mail reports and other information from the tool.

  • We also collect certain information about you that is not Personal Information. This may include intellectual property or other company information you share with us or through the Services, in accordance with any applicable agreements between you or, if applicable, your company, including, for example, trademarks, logos, and other intellectual property you own.

  • In addition, we collect and/or generate anonymised and aggregated information from your use of the Services. We use anonymised and aggregated information in various ways, including to measure your interest in and use of portions or features of the Services. Anonymised or aggregated information is not Personal Information.

3. Use of Personal Information

How we use your Personal Information depends on your relationship with us. In general, we use your Personal Information to:

  • provide you with our products and Services, including online and offline events, and other materials you request;

  • protect against fraud, abuse, or harm and otherwise provide a Secure Environment (“Secure Environment” as used in this Policy means both physical and online environments);

  • respond to or fulfil customer service requests;

  • analyse, better tailor, and improve our products and Services;

  • contact you about our Services, promotions, and sweepstakes, tailor and provide you with relevant advertising, enhance your engagement with us, and otherwise communicate with you; and

  • comply with our legal obligations and enforce our legal rights, such as, among other things, to exercise contractual rights, to comply with financial reporting obligations, court orders, warrants, or subpoenas in accordance with applicable law.

4. Sharing of Personal Information

We disclose your Personal Information in limited circumstances to Johnson Corner, our community, our service providers and advertisers, and other end-users, in order to provide our Services and to improve ways of working in our community. Where required by applicable law, we will only share your Personal Information with particular third parties with your consent.

  • Among Johnson Corner. We may share your Personal Information among Johnson Corner depending on where you are located and the Services that you use. Johnson Corner uses your information in accordance with this Policy.

  • Our Community. Our Services include online and offline member communities, forums, networks, and other features through which you may share information and connect with others. This includes:

    • When we receive information about you in connection with your relationship with our members or clients—for example, if you are a member’s employee or if you are visiting one of our clients—we may share your information with the member or client with which you have such a relationship, for example, by alerting the member or client that you have arrived to visit. Please note that we are not responsible for the privacy practices of our members or clients, or their third-party service providers, including those they integrate with our Services.

    • We also may share information about you with others in the community to provide you with certain features. For example, if you sign up for a mentoring program, we may share information about you with potential mentors.

  • We foster our community by creating profiles for members or permitting members to create their own profiles on member networks or forums. Typically, such a profile contains your name, the name of your company, and other information you provide or add to your profile (content, comments, photos, etc.). Depending on the Services you use, this profile might be created automatically and be accessible to other members of the network or forum.

  • Our Services may make member networks, chat rooms, forums, and/or other groups available to users. Remember that anyone can read, collect, or use your postings on a network or forum or in a chat room or group and we cannot be responsible for any unauthorised third party’s use of information that you publicly disclose online.

  • Service Providers. We rely on third-party service providers to perform a variety of services on our behalf. We take steps to ensure that these service providers act only in line with our instructions and on our behalf, or otherwise use Personal Information as described in this Policy.

  • Research / Survey Solicitations.  From time to time, we will share your Personal Information to perform research (online and offline) via surveys on our behalf. Participation is voluntary, and we will use the information that we collect for research and reporting purposes, and to help us to improve the quality of our Services. We use the survey responses to determine the effectiveness of our Services, including the quality of our communications and our advertising and/or promotional activities. If you participate in a survey, your responses will be used along with other participants’ responses.

  • Third-Party Advertising Partners.  We share limited Personal Information with third parties that serve our advertising online so that they can display our advertisements to individuals who may find the most relevant. We share this information in order to meet our legitimate interests in advertising our products effectively.

  • Other Parties When Required by Law and as Necessary to Provide and Protect Our Services.  There may be instances when we disclose your Personal Information to other parties:

    • to provide you with the Services that you or your company request;

    • to comply with our legal obligations, including with auditors, lawyers, CPAs, financial consultants, or other consultants;

    • to comply with the law or respond to legal process or a request for cooperation by a government entity or law enforcement;

    • to detect, limit, and prevent fraud, or verify and enforce compliance with the policies governing our Services; or

    • to protect our rights, property, and safety or that of any of Johnson Corner, business partners, members, or employees; and

    • where otherwise required by law.

  • We share Personal Information in this way either to comply with legal obligations to which we are subject or to meet our legitimate interests in protecting our business, including from fraud and legal claims.

  • Other Parties in Connection with a Corporate Transaction.  We disclose or share your information in the event that we purchase, sell, finance, transfer, or acquire all or a portion of a business or assets, such as in connection with a merger, or in the event of a bankruptcy reorganization or liquidation.

  • Other Third-Party Partners, With Your Consent.  We may request your consent to share Personal Information about you with certain third parties so that they can provide you with special offers, promotional materials, and other materials that may be of interest to you. With your consent, we also use and publicize your name, likeness, and other personal characteristics and private information for advertising, promotion, and other commercial and business purposes.

  • We are active on social media (e.g., Twitter, Facebook, etc.) and share information, images, and video with the public through unaffiliated external social media sites. We encourage you to read their policies. Remember that the social media sites are public, which means that anyone can see your posts, and your posts may even show up in search engine results.

  • While we will not edit comments, we may delete a comment from our page on a social media site if it, for example, does not relate to the post, promotes a commercial product or service, uses obscene, threatening, or harassing language, or if it is a personal attack or hate speech that targets or disparages any ethnic, racial, age, or religious group (or other legally protected groups), or if it advocates illegal activity or violates copyright laws.

5. Retention

Johnson Corner will retain your Personal Information for as long as you have a relationship with us, and for a period after your relationship with us has ended.

When determining how long this retention period will last, we take into account the length of time Personal Information is required to:

  • Continue to develop, tailor, upgrade, and improve our Services;

  • Maintain business records for analysis and/or audit purposes;

  • Comply with record retention requirements under the law;

  • Defend or bring any existing or potential legal claims; or

  • Address any complaints regarding the Services.

6. Information Security 

The security of all Personal Information provided to Johnson Corner is important to us. Johnson Corner takes reasonable steps endeavouring to use appropriate technical or organisational measures to protect your Personal Information, including against unauthorised or unlawful processing and accidental loss, destruction, or damage. Unfortunately, no data transmission over the Internet or storage of information can be guaranteed to be 100% secure. As a result, while Johnson Corner strives to protect your Personal Information, we cannot ensure or warrant the security of any information that you transmit to Johnson Corner, and you do so at your own risk. As such, we ask that you help us be safer together by implementing your own security controls, such as a strong password, not sharing your credentials or badge with others, logging out when you leave your desk, and other security best practices.